The Importance of a Well-Designed Reception Front Desk

A reception front desk is often the first thing a visitor sees when entering your office. Leaving it messy can leave a negative impression and even violate data protection rules.

Front desk receptionists have a broad range of skills depending on their workplace. They need to be knowledgeable about their company’s business model and products. They also need to be courteous to customers and other guests.


The size of a reception front desk can have an effect on the overall reception experience. Whether it’s large or small, the desk should be functional and reflect the brand image of the company. In addition, it should create a welcoming environment and allow for the efficient servicing of guests. People make a first impression of a business within seven seconds, so it’s important that the front desk is well-designed and welcoming.

The height of the front desk is another important factor to consider. It should be high enough for staff to interact with customers and guests while standing, but low enough so that guests can sit comfortably. There are several different types of reception desks, from standard rectangular desks to curved and U-shaped options. It’s also important to decide on how many people the receptionist will be serving at one time, as this will impact the desk’s length and size.

reception front desk
reception front desk

To ensure that the front desk is the right size for your space, it’s a good idea to carefully measure the area and draw a rough layout sketch before making a purchase. This will help you avoid purchasing a desk that’s too large or small for the room, and it will also ensure that there is sufficient space around the reception desk to accommodate chairs and storage.

You’ll also need to consider the dimensions of your computer monitors when choosing a reception desk. Do you want them to be visible from the visitor side of the desk, or do you prefer them to be hidden behind a reception counter? It’s also a good idea to consider any additional components that you may need, such as monitor arms and CPU holders.

Ultimately, the best way to choose the perfect reception front desk for your business is to work with a reputable furniture dealer and design consultant who can provide expert advice and top-of-the-line products. With the right knowledge and tools, you can easily find the ideal reception desk for your company, which will help improve customer satisfaction and create a welcoming atmosphere for all visitors.


The reception front desk is the face of the office, and it is important to create a welcoming experience for visitors. This can be achieved by using a modern, high-quality design and materials. Whether the business is a small start-up or a large corporation, it is important to create an exclusive appearance to captivate visitors and convey a professional image. The reception desk should also be well-equipped to serve guests by extending greetings, directions, and answering phone calls.

The material used to make the reception front desk can have a big impact on the overall look of the reception area. Laminate is a common choice for reception desks because it is affordable and easy to maintain. It is available in a variety of colors and styles to suit any space. Other popular choices include natural wood, stone, and metal. The style of the counter can also vary, with options including a flat panel, sliding doors, or a curved front. Cabinets can be added to the reception desk for storage of marketing materials or office supplies.

Another way to enhance the look of a reception desk is by adding decorative elements. This can include lighting, plants, rugs, and art work. The décor should reflect the company’s brand and values. For example, a company that focuses on innovation should have an innovative reception area, while a company that specializes in luxury will want a glamorous design.

In addition to the physical aspects of the reception front desk, it is also important to consider how it will be used by employees. The receptionist should be able to work comfortably at the desk without being cramped or distracted by excessive clutter. This will help ensure that visitors are greeted promptly and efficiently.

When creating a resume for a receptionist, it is important to highlight any relevant education and certifications. Hiring managers are primarily interested in work experience, but it is beneficial to list any educational qualifications, especially those related to the job. For example, a certificate in Microsoft Office can demonstrate your proficiency with the software used daily by a receptionist. Other valuable certificates can include first aid and customer service training.


A front desk is a key piece in any office, and it is an opportunity to create a strong first impression. The layout of the desk should be thoughtfully planned to support functionality and comfort for both staff and visitors. It should also be designed to reflect the company’s branding. The design of the desk can be influenced by the space, budget, and function.

It is important that the reception desk be easily visible from both sides of the entrance. This will help ensure that visitors can find it, even if they are new to the building. It is also a good idea to add signage to the area that directs visitors to the desk. In addition, a centralized location will provide easy access for staff.

Depending on the organization, the front desk receptionist may need to perform other tasks outside of the standard reception duties. These might include coordinating meetings and events, assisting with scheduling, or handling phone communications. Therefore, it is important to showcase these skills in a resume. When listing these responsibilities, make sure to include the most critical items at the top of the list. This will help the applicant stand out from other candidates.

When writing a professional summary for a front desk receptionist resume, it is important to include any relevant work experience. It is also a good idea to highlight any relevant education and training, especially those that are related to customer service. This will show that the candidate has the skills to excel in a customer-centric environment.

Another important part of the resume is the ability to communicate clearly. This is particularly important for a receptionist, as the ability to listen and understand is essential. In addition, the receptionist must be able to answer questions and provide accurate information.

To improve the quality of your resume, try using a free online tool like Resume Builder. The tool offers preloaded auto-suggested phrasing written by resume experts to frame your job experience and highlight your best qualities. To get started, simply enter the title of your last role into the builder and select your desired format. Then, just fill in the remaining blanks to create a professional summary for your front desk receptionist resume that will grab the recruiter’s attention.


The reception desk is a focal point for an office or business and plays a major role in the client experience. It should be functional and stylish, and reflect the company brand. It also serves as a place where clients can check in and receive their visitor badges, which helps them avoid the hassle of waiting around for someone to greet them.

Ideally, a front desk receptionist will be able to welcome guests, answer questions and direct them to other areas of the building. They will also handle incoming phone calls, schedule appointments, send and forward emails, and arrange shipping for mail and packages. It’s important that the job description clearly defines all the key responsibilities and skills of this position, to help ensure you’re hiring the right person.

Receptionists are also responsible for ensuring the safety and security of their visitors, which requires them to have excellent problem-solving abilities. It’s also helpful for them to have strong communication skills, as they are the first point of contact for many visitors.

If a company has too few employees to hire an HR professional, receptionists may be assigned some HR tasks as well. They may need to handle payroll, process new hire paperwork and onboarding, track vacation and sick days, and reimburse expenses. This type of work can be overwhelming for receptionists, so it’s important to prioritize their workload and provide support when needed.

A good front desk receptionist will be able to manage all of these tasks effectively and efficiently without becoming overwhelmed or frustrated. They should have exceptional multitasking and prioritizing skills, and be able to switch between tasks quickly. This will make them a valuable member of your team.

A good receptionist will always be friendly, even when they are busy. This will help them build a rapport with their visitors and create a positive first impression of the business. Additionally, a friendly front desk receptionist will be able to make the visitor experience more enjoyable and productive for everyone involved. Using a digital visitor registration solution such as Vizito will allow the receptionist to focus on greeting visitors and providing a great first impression of the company.

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