The Ultimate Guide to Picking the Perfect Conference Room Table and Chairs

The conference room lies at the heart of any office, serving as a hub for collaboration, decision-making, and innovation. Therefore, selecting the right conference room table and chairs is paramount – it’s not just about aesthetics, but also productivity, comfort, and the professional image of your organization. The right furniture can facilitate effective communication, stimulate creativity, and even reflect your company’s culture and values.

Assessing Space and Functionality

When planning your conference room, the first step is to assess the available space and its primary functions. This evaluation is essential in determining the appropriate furniture size and layout.

Start by measuring the room – its length, width, and height. Remember to account for doors, windows, and any architectural features that might impact where furniture can be placed.

Next, consider the room’s functionality. Will it be used for internal team meetings, client presentations, or large all-hands gatherings? Each scenario requires different furniture arrangements. For example, if the room is primarily for internal meetings, a smaller, more intimate table and chair setup might be best. On the other hand, if client presentations are the norm, you might need a larger table with prominent seating for the presenter.

Also, contemplate the technology needs of the room. If video conferences are frequent, ensure the table layout allows for clear lines of sight to screens and that there’s ample space for equipment such as microphones and cameras.

Ultimately, a detailed understanding of your office space and conference room functionality would guide you to select the most fitting furniture, creating an atmosphere that encourages innovation, enhances communication, and fosters productivity.

Choosing the Right Size and Shape

Choosing the right size and shape for your conference room table is pivotal in creating an effective meeting environment. The table size should be proportional to the room’s dimensions while accommodating all employees. It is also crucial to consider meeting styles when selecting the shape of your conference table.

Office Meeting Table

When assessing table size, take a look at your room’s dimensions first. A conference table should have enough surrounding space for comfortable movement and additional furniture such as chairs and presentation equipment. Typically, a clearance of 4-5 feet around the table is recommended (Office Snapshots, 2020). Additionally, bear in mind the number of employees attending the meetings. The table should provide ample space for each individual, ideally 30-40 inches per person.

As for table shapes, there are several common options: rectangular, oval, round, and boat-shaped. Each can significantly influence communication and collaboration.

  1. Rectangular tables are traditional and efficient, allowing clear sightlines across the table. It lends itself well to a hierarchical setup, with the head of the table often being the focal point.
  2. Oval or racetrack tables have no head, promoting equal participation and collaboration. The curved edges also allow more people to fit at the table compared with rectangular designs.
  3. Round tables are ideal for small, collaborative groups. It fosters a sense of unity and equality, as every person is an equal distance from the center.
  4. Boat-shaped tables combine the benefits of rectangular and oval tables. The curved sides bring everyone at the table closer together, promoting participation and improving visibility.

Ultimately, the choice of conference table size and shape should serve your company’s meeting style. If your meetings are more collaborative and inclusive, an oval or round table could be a good fit. If your meetings follow a more traditional, hierarchical structure, a rectangular table might be best. Remember, the table is not just a piece of furniture; it’s a tool that can shape the dynamics and productivity of your meetings.

Wooden Meeting Table

Right Materials

The choice of materials for your conference room furniture can significantly influence the room’s aesthetic appeal, durability, maintenance needs, and even your brand image. Here, we’ll examine three popular materials – wood, glass, and metal – to help you decide which one suits your needs best.

Wood: The Classic Choice

Wood is a traditional material for conference room furniture. It exudes a sense of warmth, elegance, and timelessness, making it perfect for businesses aiming for a classic or high-end look. Hardwoods like oak, maple, and cherry are particularly durable, making them a cost-effective choice in the long run. However, wooden furniture requires regular polishing to maintain its luster and can be susceptible to scratches and water damage.

Glass: The Modern Option

Glass tables offer a sleek, modern aesthetic that can make your conference room appear larger and brighter. This material can be an excellent choice for businesses aiming for a contemporary, minimalist look. Tempered glass tables are sturdy and resist scratches better than wood. However, they can show fingerprints and smudges more readily, requiring regular cleaning. Also, glass tables might not be the best option if your meetings involve lots of paperwork, as items can slide off their slick surfaces easily.

Metal: The Industrial Alternative

Metal, particularly steel or aluminum, is a sturdy, low-maintenance material that’s well-suited to high-traffic conference rooms. Metal tables often feature a powder-coated finish, which is resistant to scratches, heat, and water. The industrial look of metal can lend a bold, cutting-edge vibe to your conference room. However, metal furniture can be less comfortable than wood or glass due to its hardness and coldness to the touch.

Choosing the right material for your conference room tables and chairs ultimately comes down to your company’s aesthetic preferences, practical needs, and budget. At Meet&Co Office Furniture, we offer a wide range of conference room furniture options in all three materials, allowing you to find the perfect fit for your office space.

Ergonomics and Comfort

Ergonomics is a science that designs working conditions to suit the capabilities of the worker, rather than forcing the worker to adapt to the work conditions. In office settings, ergonomics primarily involve the design of seating and workspaces. A well-designed ergonomic office chair provides comfort and support to the user, promoting good posture, reducing fatigue, and preventing various health problems such as back pain, neck strain, and even carpal tunnel syndrome.

Ergonomic chairs, for instance, possess features such as adjustable seat heights, armrests, and backrests. They are designed to support the natural curvature of the spine, thus reducing the strain on your back and neck. When choosing an ergonomic chair, consider factors such as seat width and depth, seat height, lumbar support, backrest, armrests, and swivel. These factors ensure the chair can be adjusted to fit your body precisely and provide adequate support.

The right table height is also a crucial factor in ergonomics. An overly high or low table can lead to health issues such as shoulder discomfort, wrist strain, and even visual problems. To determine the ideal table height, consider factors such as the users’ height, the type of work to be performed, and the chair used. As a rule of thumb, the table should be at a height where your elbows are in line with the table top while sitting upright in your chair.

Incorporating ergonomics into the design of your conference room can lead to increased comfort, reduced health risks, and boosted productivity. Employees who are comfortable are likely to be more engaged, less distracted, and consequently more productive.

In conclusion, ergonomic considerations should be an integral part of your conference room planning. The investment in ergonomic furniture is an investment in your team’s health, well-being, and overall productivity. At Meet&Co Office Furniture, we offer a range of ergonomic solutions designed to meet the specific needs of your workspace. Our commitment to quality, innovation, and customer satisfaction has made us a preferred choice for businesses seeking to create a healthy and productive work environment.


Budget Plan

Just as essential as functionality, design, and comfort, the budget plays a crucial role in shaping your conference room’s outlook. It’s paramount to understand how to balance cost with quality, ensuring you’re making a worthwhile investment that would not only meet your immediate needs but also provide long-term value.

The importance of budgeting for your conference room furniture cannot be overstated. Not only does it prevent overspending, but it also ensures that you acquire a well-rounded collection of furniture that enhances productivity, promotes comfort, and portrays a professional image. Hence, before diving headfirst into furniture shopping, it’s wise to determine your budget constraints and stick to them.

Balancing cost with quality can be a tricky endeavor. While it’s tempting to go for the cheapest options to cut costs, this could lead to poor quality furniture that may not withstand the rigors of office use and would need frequent replacements, resulting in higher long-term costs. Instead, consider investing in high-quality, durable furniture pieces that are known for their longevity and minimal maintenance costs. Remember, quality furniture like those from Meet&Co Office Furniture isn’t an expense; it’s an investment in your organization’s productivity and image.

To make the most out of your office furniture investment, here are a few tips:

  1. Prioritize: Identify what’s most important for your conference room. Is it the size of the table, the comfort of the chairs, or the tech integration? Knowing this can help you allocate your budget effectively.
  2. Do your Research: Look into different suppliers, compare prices, and read customer reviews to ensure you’re getting the best deal without compromising quality.
  3. Consider Long-Term Value: High-quality furniture might cost more upfront but could save you money in the long run. Consider durability, maintenance costs, and potential productivity gains when making your decision.
  4. Negotiate: Don’t hesitate to negotiate with suppliers. They may offer discounts on bulk purchases or throw in extras like installation or delivery at no extra cost.

In conclusion, budgeting for your conference room furniture is an essential aspect of office management. By balancing cost with quality and using smart strategies to maximize your investment, you can create a conference room that’s both cost-effective and conducive to productivity.

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